How to master the art of delegation in project management

Got a big project on the horizon? Sick of micromanaging your team? Here's how to lead projects and delegate tasks.

by MT staff
Last Updated: 26 Mar 2018

Every project brings its own unique challenges. In an ideal world, managers will be able to cherry-pick their dream delivery team to ensure the best mix of skills, attitudes and styles - but that's not always possible. For professionals newly arrived into the management role, here are seven tips to help you master the art of delegation:

Consider your skills base

PRINCE2 Courses are recognised by the UK government and many private sector organisations as providing an effective grounding in the principles of project management. Accredited courses offer an integrated framework of processes and themes that address issues such as delegation. For managers in Scotland, the PRINCE2 Courses there offer Foundation for new entrants, Practitioner for more experienced project managers and a combined Foundation & Practitioner course.

Be open and seek advice

If you're wondering how best to delegate, get advice and guidance from experienced colleagues. Where knowledge exists within an organisation, make sure you use it. There’s also the option of joining a professional body such as the Association for Project Management which can offer up-to-date information and peer support. 

Get the timeframes right

If you need to delegate, do it at the correct phase of the project and make sure there's sufficient time to brief individuals so they can fulfil their role successfully. This allows space for individuals to receive any additional training or guidance they may need to do their job.

Be content to share authority 

Leadership styles vary considerably and a style that works in one situation may not be entirely appropriate in another. Successful PRINCE2 Courses managers share authority and ensure individuals are empowered to complete their project component.

Enable information sharing

Once tasks have been delegated and assigned, it’s essential that individuals receive clear, appropriate and timely information. This will test the interpersonal skills of the manager and their ability to make sure all the systems are in place for effective information sharing and reporting. Projects come unstuck where instruction lacks specifics in detail and expectations.

Track progress

In order to ensure progress is being made and to measure success, PRINCE2 Training managers should make sure appropriate key performance indicators and targets have been attached. And where progress is made and on track, it's important to offer positive feedback. This enhances the cohesion of the team and motivates individuals to continue building momentum.

Avoid the temptation to micromanage

The success of any team is dependent on the relationships between the individuals comprising it. Give your team members space and freedom to perform their function. Once tasks have been delegated, it’s important to avoid micromanaging - a big pitfall for any new manager.

Mastering art of delegation is critical not only to delivering successful projects, but also to managing success businesses. 

Find out more about Prince2 courses here.

Image credit: Shutterstock

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